How To Open A Template In Microsoft Word 2021

In Microsoft Word, templates are pre-designed documents that you or someone else (such as Microsoft) creates to use equally a design for a project. The template could be for a concern card, brochure, resume, presentation…the list goes on. Regardless of the purpose, templates provide the design consistency that whatsoever arrangement (or individual) needs to look professional person. (You can as well find templates for Excel, PowerPoint, and other applications, but in this commodity we're focusing on Microsoft Give-and-take.)

The template contains a specific layout, style, design and, sometimes, fields and text that are common to every use of that template. Some templates are and so consummate (such every bit business concern cards), you but accept to modify the private's name, telephone number, and e-mail address. Others, such equally business reports or brochures, could crave that everything is changed except the layout and design.

Once y'all create a template, yous can use it over and over. Remember that while you open up a template to start a project, you salvage the project as another file type, such every bit the basic .docx Word format, for editing, sharing, printing, and more. The template file stays the same, unless or until yous desire to change it (more on that later).

01 sample templates — This is a sample template in Microsoft Word.

How to access Microsoft Give-and-take's stock templates

Fortunately for u.s., Microsoft provides many hundreds of templates for all of its programs. Note that most of Microsoft'southward templates are online, which means you cannot admission them unless you lot're connected to the Net.

To open i of the system-provided templates in Word:

one. Open Microsoft Word and select New.

2. Peruse the Suggested Search categories: Business, Personal, Manufacture, Blueprint Sets, Events, Education, or Letters. For this exercise, select Business.

3. Word displays a message that says, "Searching thousands of online templates."

4. Word displays template search results on-screen, plus a comprehensive listing of categories in a scrolling panel on the right.

5. Curl downward the folio or choose a dissimilar category, and then select a template that fits your current projection.

02 select new category — Select a template from a category, so start filling in your own data and images.

We selected the Cyberspace Café template. Notice the photos, graphics, and primary data, such equally hours, are already created in the template. You only have to type over the existing information with your company'southward data, and the brochure is complete.

How to alter a Microsoft Discussion template

Yous can alter the colors, font, photos, logo, and anything else on this template. If you accept not selected the Net Café brochure, please practise and then at present. Before you brand any changes, go ahead and salve this template with a new filename.

1. If you follow normal document-saving procedures (and you can here), y'all select File > Relieve As > Computer > Browse. And so navigate to the applicative folder and give the template a new proper name.

two. Remember that once y'all click the down arrow beside the Save As Type in the input box and select Give-and-take Template (*.dotx) from the listing (and change the name, of grade, in the File Name input box), Microsoft automatically puts the file in its own template binder.

iii. Once saved every bit a template, shut the file.

4. Now open information technology again. Notation that it is not in the folder you specified. Don't panic. Navigate to C:UsersownerDocumentsCustom Office Templates and your custom templates are there. Select the i y'all simply saved from the list and open it.

03 save the document as a template — Salvage the document as a template.

v. Change the sections on the new template that will be on every brochure, such every bit the logo, or contact information. And so save it as a template again past pressingCtrl+ S. Information technology will salve in the same location.

6. Next, fill up in all the other information and save it—this time, as a document, then yous can print it out or share it with others.

Whenever you're ready to create a new brochure, merely open up the template, enter the new information, and save the completed brochure as a document.

04 internet caf template modifiedsaved as a document brochure — This Net Café template has been modified and saved as a document brochure.

How to create custom templates in Word

Custom templates can be as unproblematic or complex as needed. For example, you might create a template for your company's newsletter, posters for a seminar, or invitations for corporate events. You tin also create interactive templates to load on the Intranet, and then others can fill in the blanks to print their own envelopes and letterhead, for instance.

First, create a certificate—pattern and format it, add graphics and photos. If it'southward interactive, select Controls from the Programmer tab and create custom input fields for user interaction.

For this practice, create an announcement flyer for a Meet & Greet briefing including dejeuner, cocktails, and dinner for the company's senior direction and its new interns.

1. Start with a blank document.

ii. Create 2 columns: The left is four.5 inches and the right is 2.v inches, and the space between the columns is about three/eight of an inch. These measurements are only suggestions. Arrange as necessary for your project and the images and graphics you choose.

3. Add a championship.

4. Choose a font (nosotros're choosing Century Gothic), style (sans serif), and color (white), for that title.

5. Repeat this process for a subtitle. In our example, we're changing the font color to nighttime teal.

half-dozen. Create some graphic boxes for the championship (dark teal) and the subtitle (light teal). Select Insert > Shapes and choose a rectangle from the icon list.

7. Insert an applicative photograph in both columns. Cull Insert > Pictures and select photos from your Pictures Library. Adding images gives you an opportunity to eyeball paradigm sizes and cavalcade widths and arrange them as needed.

8. Enter the schedule and calendar in column one. Use Century Gothic 14 (in black) for the body text and Century Gothic 18 (in dark teal) for the headers.

9. Enter the time and place plus the conference hosts in column two, with the aforementioned fonts and colors for the trunk text and headers.

05 create a custom event template — Create a custom event template.

10. In one case satisfied with the final product, click Save Equally > Meet+Greet.docx (a regular Discussion document), and then you tin can share or print.

eleven. Before yous leave, also save this certificate equally a template. Click Save Equally > Save Equally Type, choose Word Template [*.dotx] from the list, and relieve as Run across+Greet.dotx. Side by side conference, the template is fix to get yous started.

Once you have some custom templates in your Custom Role Templates folder, when you open Discussion and select New, Word provides a new category on the backstage card called Personal. Click this category to meet and open up your saved templates.

06 open your custom template under new personal — Open your custom template under *New* > *Personal*.

How to add an interactive component to a template

Some templates use interactive controls for user input. For example, imagine that once a calendar month, the co-operative managers, assistant managers, and loan originators of a large cyberbanking institution have a coming together at i of the 12 branches. Information technology's your assistant's job to email the date, time, location, speakers, topics, and agenda to each attendee. Rather than have that person retype the data in a regular template, you lot can create a template where options can be chosen from a list. For case:

i. Outset, create the template, then make up one's mind which fields (date, time, etc.) can be selected from a list.

2. Click the Developer tab.

three. Position your cursor on the template where the date goes.

4. Select Insert > Text > Quick Parts > Field, so choose Engagement from the Categories panel and select a engagement format from the Properties panel. Click OK. Now the date will update automatically.

07 insert a date field that automatically updates — Insert a date field that automatically updates.

5. Adjacent, position your cursor on the template where the location goes.

6. Select Developer > Controls > Philharmonic Box Content Command. Word places this particular on your template.

7. With the Programmer tab notwithstanding selected, click Controls > Properties, and the Content Control Properties dialog window opens.

viii. Click the Add push, enter a co-operative proper name in the Add together Pick dialog box, then click OK. Repeat this process until all the branch locations are entered, then click OK again to close this dialog window.

08 create a combo box control so users can select options from a list — Create a Combo Box Control so users can select options from a listing.

nine. If you lot desire to change, remove, or movement an entry up or down, highlight the entry, and then click the appropriate push.

10. You can alter the color of the Combo Box frame and change or create a custom style (fonts, color, attributes, etc.) for the typeface used within the Philharmonic Box.

11. Repeat steps 5 through 8 above to create Combo Box Content Controls for the remaining fields: meeting engagement and time, speakers, and topics.

12. When finished, save the document as a Give-and-take Template (*.dotx).

Template tips: how to create custom stylesheets

The default stylesheet in MS Word is called normal.dotx. Information technology's not a proficient thought to alter this stylesheet because, later on, information technology could result in some unwanted furnishings. It's best to create custom stylesheets for each custom template. For example, the normal.dotx font is Calibri, paragraphs are left aligned, spacing is one.15, etc. Heading 1 is Cambria 16 point, etc. You tin modify these settings manually throughout your document without saving them to the normal stylesheet, and before you relieve the document every bit a template.

Once satisfied, apply those custom settings for your new stylesheet, which could exist named something like to the template proper name. For example, if you're creating a custom brochure template, you lot might name it and the stylesheet Brochure1. Then future brochures will be much easier to design.

1. Cull the Home tab, then click the minor pointer in the bottom right corner of the group chosen Styles. From the drib-downward menu, click the New Styles push (bottom left).

2. In the popup dialog Create New Style from Formatting, enter the name of the style, such equally Brochure1.

three. Next select Paragraph from the Way Blazon field list, which affects the unabridged paragraph, as opposed to a Character style, that affects only the characters inside a paragraph.

4. Yous can choose to make the style based on another style, such every bit the Normal way, i of the Header styles, or No way. If you plan to use most of the formatting features in the Normal style except a few differences, then base information technology on the Normal style. If the custom style volition exist completely different, then choose the No style option.

v. Under Formatting, select a Font and Size, then choose a Font Color such as Chocolate-brown, Alignment such equally Justify, Spacing such as 1.15, and Indents. Notice that the box in the center of the dialog window shows how the paragraph looks with the format options you lot select.

new create a custom style — How to create a custom stylesheet

vi. In the bottom left corner, click the Format push button. Notice the nine options in the drop-down list. In the Font dialog, you can further customize the font options such every bit font way (bold, italic, etc,), underline style; Sub- and Superscript, Pocket-sized Caps, etc.

7. In the Paragraph dialog, you can customize the Indents & Spacing and the Line & Page Breaks. Use the Tabs dialog to customize the alignment and the leader of your tabs, such as the dots between the chapter name and chapter page number on a tabular array of contents.

8. The Borders & Shading dialog provides Border options such as Box, Shadow, 3D, etc.; and Shading options include colors and patterns. The Language characteristic is, of course, the language of the paragraph such as French or Italian. Note that if you lot desire only specific words in another language, such as c'est la vie in the middle of a paragraph, and then create a graphic symbol style called French.

9. The Frame selection is actually the Text Wrap feature, which includes how the text wraps around a graphic in a paragraph, the spacing effectually the graphic, and how it's positioned on the page. Choose Numbering to define how yous want the numbers to appear such equally the standard Standard arabic numbers, Roman Numerals, or Characters; how they are spaced; and delineated such as with a flow afterward or parentheses, etc. Bullets are also defined under this list pick, which provides standard and custom bullets.

ten. Next is the Shortcut Key options, which lets you lot choose a custom Shortcut key for your Paragraph or Character style, such as Ctrl+B for bold (which is a Word default), or define your own. Last on the list is Text Furnishings, which lets you define the color, gradient, pattern, outline, and transparency of a paragraph such every bit the title on the championship page of a book or manual. Boosted Text Effects include Shadow, Reflection, Glow, Soft Edges, and 3D Format.

new format a custom style — How to format a custom stylesheet

Where to observe the template files on your computer

The custom templates that you create or modify from 1 of Microsoft'southward stock templates are stored at C:UsersOwnerDocumentsCustom Role Templates, where <Owner> is your login name. When yous open up the Users folder, you'll encounter your login name on the listing of folders. If not there, it should be in the folder that's actually called Owner.

09 where the personal custom templates and the stock templates are located — Where the personal custom templates and the stock templates are located

Microsoft stores its templates at:

C:Users<your login name>AppDataRoamingMicrosoftTemplates

Over again, if you failed to create a unique login proper noun, this folder may be called <Possessor>. If you lot can't observe information technology, the AppData folder and all of its files and subfolders are hidden.

10 show hidden files and folders — Show Hidden Files and Folders

To view the Subconscious files:

Select the Commencement/Windows push button > Control Panel > Advent and Personalization
Select File Explorer Options/Binder Options > Show hidden files and folders
On the next screen, check the tick marking abreast Evidence subconscious files, folders, and drives, then click Apply and OK.

11 two more ways to locate the stock templates folder — 2 more ways to locate the stock templates folder

To notice the bodily name of the Templates folder:

Select File > Options > Advanced
Scroll well-nigh ii-thirds of the way down the screen.
Click the File Locations button, and the File Locations window appears.
Word displays the locations and paths to all the template-related files.

You lot tin can too click the Start push, then copy and paste this: %appdata%MicrosoftTemplates in the Search box and printing Enter. The Templates binder appears in the Starting time box. Double-click to go directly to the stock templates folder.